Staff Guide

Staff Guide — Posting Documents to the Website

A quick reference for Village office staff on where things go and how to keep the site current. (Linked from the footer for convenience — it contains no passwords or sensitive information.)

Where each record goes

  • Board minutes & agendas → the Agendas & Minutes page (Agenda Center).
  • Treasurer’s reports → Finance → Treasurer’s Report, under the current year tab.
  • Audit → Finance → Audit, current year tab.
  • EPA sewer reports → Finance → Sewer Report, current year tab.
  • Newsletters → the Newsletter page, current year.
  • One-time flyers/announcements → post to the Events Calendar or the relevant page; avoid uploading duplicates.

How to upload a document

  1. Go to the page where it belongs and click Edit.
  2. Add a link, choose Upload, and select your PDF.
  3. Prefer a text-based PDF over a scanned image when possible — scanned images can’t be read by screen readers (accessibility requirement).
  4. Update the page and check the link on the live site.

File naming — keep it consistent

Name files so they sort correctly: start with the date as YYYY-MM, then a short description. Example: 2026-06-Treasurer-Report.pdf, 2026-06-Board-Minutes.pdf. This makes records easy to find and avoids the mismatched names we’ve had in the past.

Pages waiting to be filled in

Several new pages are saved as drafts with yellow “For the Village office” boxes explaining exactly what to add (Budget, Employee Compensation, Utility Rates, Trash & Recycling, Permits, Bids, Employment, Municipal Code, Elections, Emergency Alerts, and the Board Meeting Schedule). Open each, fill in the details, delete the yellow box, and Publish.

📝 Tip — Before making bigger changes (deleting pages, bulk media, theme edits), export a backup first: All-in-One WP Migration → Export → File, and save the file off the server.

Related: Agendas & Minutes · Finance · Contact